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Statutes of the Asian Go Federation

 

 

Article 1 Name

This Organization is called the Asian Go Federation (hereinafter referred to as the AGF).


 

 

 

Article 2 Purpose

The purpose of the AGF is to encourage, regulate, co-ordinate, and disseminate the playing Go in Asia. AGF is a non-profit organization, has no political purpose, and exerts itself only in the promotion of Go.


 

 

 

Article 3 Membership

Membership of the AGF shall be open to the national (regional) Go Federation of every internationally recognized Asian nation (region). Exceptions to the geographical aspect of this rule may be made by the General Assembly. Any disputes concerning membership must be referred to the General Assembly.


 

 

 

Article 4 Headquarters

The official headquarters of the AGF is located in where the President stay permanently.


 

 

 

Article 5 Organization

The organization of the AGF is as follows;
1. General Assembly
2. Board of Directors
3. AGF Office


 

 

 

Article 6 Activities

The AGF carries out the following activities;
1. Dissemination and promotion of Go in non-disseminated nation (region).
2. Encouragement of establishing Go Federation in non-established nation (region).
3. The organization of the Asian Amateur Go Championship, other Regional Go
Competitions and its related events.
4. Expedition of adoption of Go as an official event in Asian Olympic Game.
5. Facilitation of adoption of Go as an official event in Olympic Games.


 

 

 

Article 7 General Assembly

1. The General Assembly is the supreme decision-making organ of the AGF. An ordinary General Assembly is held once a year. Special Assembly may be convened by the President or upon the written request of at least one third of the members. If necessary, it may be conducted by correspondence.

2. The powers of the General Assembly are the following;
2.1 To adopt or amend the AGF Statutes.
2.2 To elect the Honorary President or Honorary Adviser.
2.3 To elect the President, the Vice-Presidents.
2.4 To approve the annual report and accounts of the AGF.
2.5 Planning of future operations, including the drawing up of the budget.
2.6 Determinations of the membership fee.
2.7 To appoint the AGF’s auditors.
2.8 To decide on the affiliation or withdrawal of members.
2.9 To expel AGF members and to withdraw the status of membership.
2.10 To resolve and decide upon all other matters assigned to it by law or by the AGF Statutes.

3. The quorum required for a General Assembly is half the total membership of the AGF plus one. Decisions of the General Assembly are taken by a majority of the votes cast; however, a majority of two-thirds of the AGF members attending the General Assembly is required for any modification of the Statutes of the AGF.

4. The President of the AGF or a Vice-President or the Secretary General acts as Chairman of the General Assembly.

5. In voting on measures at the General Assembly, each member has one vote, and decisions are made by a majority vote of members in attendance. In general, voting is carried out by simple majority votes, but in the case of elections or important voting is held by secret ballot.

6. Members may vote by proxy. However, no member may cast more than one proxy vote.

7. In case of a tied vote, the Chairman has a casting vote.

8. The President sends to each member by e-mail or other suitable means of communication two months before the date of the General Assembly an invitation to attend the Assembly. Details of items of business are included with the invitation.

9. In principle, a member wishing to propose an item for discussion at the General Assembly should apply to the Board of Directors two months before the date of the General Assembly.

10. If a member proposes an item for discussion during the course of the General Assembly, approval by a two-thirds majority of the members in attendance is required to have it inserted into the agenda.

11. In the case of a General Assembly held by correspondence, correspondence from a majority of the members constitutes a quorum. Decisions on items of business are made by a majority vote of the members in correspondence. In the case of a tied vote, the Chairman has a casting vote.

 

 

 

 

Article 8 Board of Directors

The Board of Directors of the AGF consists of seven, six of whom are elected by the General Assembly, with the seventh being the Secretary General, who is appointed by the President. There are no elected director of the same nationality.

1. The term of office for directors is two years. However, re-elec

tion is permitted.
2. The Board of Directors decides on all matters concerning the operations of the AGF.
3. The Board of Directors is responsible to the General Assembly. The Board can delegate its powers to the AGF Office, but it bears the responsibility.
4. In Principal, the Board of Directors meets once a year, being convoked by the President. If necessary, it may be conducted by correspondence. It may also vote on items of business by proxy. However no director can cast more than one proxy vote.
5. Either the President of the AGF or the Secretary General acts as Chairman of the Board of Directors.
6. The attendance of a majority of the Directors constitutes a quorum at Assembly of the Board of Directors.
7. Decisions by the Board of Directors require approval by a majority of the directors present at the Assembly of the Board of Directors.

 

 

 

 

Article 9 President

1. The President is elected by majority vote of the members at the General Assembly.
2. The term of office of the President is two years.
3. In consultation with the Board of Directors, the President may appoint a number of Advisers.
4. The President directs the AGF in accordance with its spirit and represents it in dealings with outsiders.
5. If the President becomes unable to carry out his duties, the Board of Directors may select one of the Vice-Presidents to serve in his place until the next General Assembly.

 

 

 

 

Article 10 Advisers

Advisers offer advice to the AGF and cooperation in its activities.

 

 

 

 

Article 11 Vice-Presidents

1. The directors elect two of their numbers as Vice-Presidents.
2. The Vice-Presidents assist the President in the running of the AGF.

 

 

 

 

Article 12 Secretary General

1. The Secretary General assists the President in the management of the AGF.
2. The Secretary General prepares the report on the financial affairs of the AGF for the general Assembly.

 

 

 

 

Article 13 AGF Office

1. The AGF Office is staffed by the Secretary General and a number of employees.
2. The AGF Office performs all administrative duties connected with the running of the AGF.

 

 

 

 

Article 14 The fiscal year of the AGF

The AGF fiscal year of the AGF begins on 1 January each and ends on 31 December of the same year.

 

 

 

 

Article 15 Income and Expenditure

1. The income of the AGF is composed of the annual fees paid by the members, contributions, and other income.
2. It is the duty of each member to pay the membership fee agreed on at the General Assembly to the AGF office by 31 January each year.
3. The expenditure of the AGF is the expense necessary for the running of the AGF; the total expenditure is limited to the amount of the total income for that year. However, the President, directors, and Advisers perform their duties without remuneration, and the AGF does not bear any travel or accommodation expenses incurred in the performance of these duties.
4. All television, radio, film and photographic rights concerning the Asian Amateur Go Championship, other Regional Competitions and its related events organized by the AGF are vested solely in the AGF, which may cede these rights to sponsors or other bodies.

 

 

 

 

Article 16 Auditors

1. At each General Assembly two member nations (regions) countries are selected to serve as auditors of the accounts.
2. The term of auditor is two years. The auditors deliver their report on the auditing of the accounts to the General Assembly.

 

 

 

 

Article 17 Representation of Competition

A player may not represent a second nation (region) in the Asian Amateur Go Championship for at least five years after competing for a different nation (region).

 

 

 

 

Article 18 Affiliation, Withdrawal, Expulsion

1. A national(territorial) Go organization wishing to join the AGF should apply in writing to the Board of Directors, Affiliation requires approval at the General Assembly.
2. A member may withdraw from the AGF six months after giving written notification to the Board of Directors of the intention to withdraw.
3. For expulsion on members of the AGF, a three-quaters majority of all members is required in the vote for expulsion at the General Assembly.

 

 

 

19 Honorary Titles

At the general Assembly persons who have made contributions to the activities of the AGF may be granted the title of Honorary President or Honorary Adviser.

 

 

 

Article 20 Revision of statutes

1. At the General Assembly a majority of all members of the AGF is required to make revisions in the statutes.
2. The Board of Directors makes appropriate decisions concerning matters not covered by the present statutes and where necessary reports on these decisions at the next General Assembly.

 

 

 

 

Article 21 Official Languages

The official language of the AGF is English.

 

 

 

 

Article 22 Dissolution

At the General Assembly a three-quaters majority of all members of the AGF is required to dissolve the AGF.

 

 

 

 

Article 23 Effectuating of the Statutes

These statutes are in effect as of 10 May 2008.

 

 

 

Supplementary clause

 

1. Members may establish ‘National/Regional AGF committee’ to support AGF’s activities. (Effective from Sep. 10. 2017)